Executive Assistant

Come make your difference in communities across Canada, where authenticity, trust and making connections is valued – as we shape the future of Canadian retail, together. Our unique position as one of the country's largest employers, coupled with our commitment to positively impact the lives of all Canadians, provides our colleagues a range of opportunities and experiences to help Canadians Live Life Well®.

At Loblaw Companies Limited, we succeed through collaboration and commitment and set a high bar for ourselves and those around us. Whether you are just starting your career, re-entering the workforce, or looking for a new job, this is where you belong. 

Executive Assistant

Why is this role important:

The Executive Assistant will be responsible for providing administrative support to the Group Chief Risk Officer (and their delegates as assigned), while also supporting the day-to-day operations of the Risk Advisory team. The EA is expected to be present at our separate office locations in Brampton, Yonge & Saint Clair or Bathurst and Lakeshore depending on the day with 4 days mandatory in the office.

What you’ll do:

· Act as a key administrative point of contact for internal and external stakeholders on behalf of the Group CRO, which will include interaction across our full group of companies (including Loblaw and its subsidiaries, George Weston Limited, and Choice Properties)

· Actively manage the calendar for the Group CRO (and their delegates as assigned), working with other EAs and other stakeholders as necessary to coordinate meeting times and locations as needed

· Screen and prioritize incoming meeting requests to ensure Group CRO’s calendar appropriately prioritizes meetings and ensures that meetings at the different offices are arranged appropriately

· Proactively anticipate issues with meeting and/or meeting location conflicts, raising these to the Group CRO as early as possible to agree on priorities and resolutions before these conflicts occur

· Prepare the Group CRO for meetings by compiling pre-reads and briefing notes as required

· Ensure all meetings have appropriate meeting rooms & dial-in capability, and help to set up Teams calls so meetings can start on time

· With input from leadership, coordinate logistics for Risk Advisory internal meetings and events, including annual offsite and quarterly team meetings

· As assigned, track follow-ups and actions arising from internal meetings to ensure timely completion

· Maintain and clearly communicate key Risk Advisory governance calendars (committees, reporting cycles, etc.)

· Manage infrequent travel for the Group CRO (and their delegates as assigned)

· Manage expense report compilation for the Group CRO’s approval and submission

· Manage contracting, invoicing and payments for our Risk Advisory group across mandates and entities, including perpetual maintenance of contractor/SOW information in Fieldglass and active monitoring of status

· Proactively provide monthly status to Risk Advisory leadership on status of all open and upcoming statements of work, invoices and payments

· Proactively provide periodic status to Risk Advisory leadership on budget-to-actual administrative spend based on period reports from Finance

· Manage and coordinate quarterly Management Risk and Compliance Committee meeting on behalf of the President, including materials and agenda compilation, distribution, and meeting minutes

· Support onboarding and offboarding processes for Risk Advisory staff (access, systems, equipment, notifications)

· Maintain up-to-date team distribution lists, org charts, and contact lists

· Maintain shared team sites (e.g., SharePoint/Teams) and ensure materials are current

· Occasional coordination support for other EAs on company-wide events

· Ad hoc administrative support as required and proactively to add value and simplify workflows based on real and anticipated group needs

What you’ll need:

· Minimum 4 years previous experience in an Administrative Assistant role

· Advanced computer skills - Word, Excel, PowerPoint, Outlook

· Superior organizational and time management skills

· Strong communication and business writing skills

· Ability to work in a highly organized manner where detail, accuracy, urgency and confidentiality are critical

· Ability to proactively manage calendar and special projects as assigned

· Demonstrated ability to work effectively in a multi-faceted environment, and juggle multiple priorities

· High level of professionalism and the ability to deal effectively with all levels in the organization to get things done quickly and accurately

· Strong work ethic and a team player

· Excellent interpersonal skills

· Anticipate business and client service needs, demonstrating resourcefulness and critical thinking

Our commitment to Sustainability and Social Impact is an essential part of the way we do business, and we focus our attention on areas where we can have the greatest impact. Our approach to sustainability and social impact is based on three pillars – Environment, Sourcing and Community – and we are constantly looking for ways to demonstrate leadership in these important areas. Our CORE Values – Care, Ownership, Respect and Excellence – guide all our decision-making and come to life through our Blue Culture. We offer our colleagues progressive careers, comprehensive training, flexibility, and other competitive benefits – these are some of the many reasons why we are one of Canada’s Top Employers, Canada’s Best Diversity Employers, Canada’s Greenest Employers & Canada’s Top Employers for Young People.

If you are unsure whether your experience matches every requirement above, we encourage you to apply anyway. We are looking for varied perspectives which include diverse experiences that we can add to our team.

We have a long-standing focus on diversity, equity and inclusion because we know it will make our company a better place to work and shop. We are committed to creating accessible environments for our colleagues, candidates and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.  
 
Please Note:
Candidates who are 18 years or older are required to complete a criminal background check. Details will be provided through the application process.

Hiring Range / Échelle salariale à l’embauche :

$68,000.00 - $93,500.00 / 68.000,00$ - 93.500,00$ (per year / par an)

A candidate’s experience and knowledge as well as the geographical region in which the position is located may be factored into the pay a candidate receives for this position. This posting is for an existing vacancy. The Company uses artificial intelligence for the purpose of screening, assessing and/or selecting applicants for this position. / L’expérience et les connaissances d’un candidat ainsi que la région géographique dans laquelle le poste est situé peuvent être prises en compte dans la rémunération qu’un candidat reçoit pour ce poste. Cette offre d’emploi concerne un poste vacant existant. L’entreprise utilise l’intelligence artificielle dans le but de filtrer, d’évaluer et/ou de sélectionner les candidats à ce poste.

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