Executive Assistant
Come make your difference in communities across Canada, where authenticity, trust and making connections is valued – as we shape the future of Canadian retail, together. Our unique position as one of the country's largest employers, coupled with our commitment to positively impact the lives of all Canadians, provides our colleagues a range of opportunities and experiences to help Canadians Live Life Well®.
At Loblaw Companies Limited, we succeed through collaboration and commitment and set a high bar for ourselves and those around us. Whether you are just starting your career, re-entering the workforce, or looking for a new job, this is where you belong.
Executive Assistant
We are seeking a highly dynamic and proactive Executive Assistant to provide comprehensive, executive-level support to one Senior Vice-President and one Vice-President, primarily based at 1 President’s Choice Circle in Brampton, Ontario. In this pivotal role, you will be instrumental in driving the successful execution of strategic programs and initiatives that contribute directly to the company's growth, while orchestrating a diverse range of team operations. Possessing exceptional communication, negotiation, and influencing acumen, you will professionally and efficiently represent the SVP and VP and their teams, collaborating seamlessly with a wide array of internal and external stakeholders.
Key Responsibilities:
- Deliver comprehensive executive administrative support to the SVP and VP, expertly managing daily schedules, complex calendars, and intricate travel arrangements (local, national, and international).
- Meticulously prepare, track, process and reconcile all administrative requests and documentation, including detailed expense reports, corporate credit card statements and sensitive correspondence.
- Strategically plan, organize, and coordinate high-level meetings, seminars, and conferences, meticulously arranging all logistics, materials, and catering.
- Serve as a proactive liaison, fostering seamless communication and coordination with internal and external stakeholders at all organizational levels.
- Exercise astute judgment to effectively screen, prioritize, and manage all incoming communications and inquiries.
- Interact with senior executives and their support teams across the organization with the utmost professionalism, discretion, and confidentiality.
- Orchestrate and manage client engagements, workshops, team meetings, and critical training sessions.
- Efficiently facilitate the administrative processes for new hires, internal transfers, and terminations.
- Proactively identify and implement opportunities to enhance administrative processes, championing efficiency and continuous improvement within the department.
Qualifications:
- Minimum of 5 years of progressive experience providing executive-level administrative support.
- Prior experience within a large, dynamic corporate environment is highly preferred; experience in a grocery retail or high-volume operational setting is an asset.
- Experience leading or coordinating large front-line teams is a strong asset, with the ability to translate operational team management principles into executive support and cross-functional coordination.
- Advanced proficiency in the Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
- Exceptional interpersonal, organizational, and communication skills (both written and verbal), coupled with a proven ability to adeptly manage multiple priorities and adapt to change in a dynamic, fast-paced environment.
- Highly self-motivated and capable of operating autonomously with minimal oversight.
- Demonstrated excellent judgment and proactive problem-solving capabilities.
- Unwavering professionalism and the capacity to interact effectively with all organizational levels and external partners.
- A strong understanding and application of professional business and social etiquette.
- Possesses a polished and professional demeanor.
Our commitment to Sustainability and Social Impact is an essential part of the way we do business, and we focus our attention on areas where we can have the greatest impact. Our approach to sustainability and social impact is based on three pillars – Environment, Sourcing and Community – and we are constantly looking for ways to demonstrate leadership in these important areas. Our CORE Values – Care, Ownership, Respect and Excellence – guide all our decision-making and come to life through our Blue Culture. We offer our colleagues progressive careers, comprehensive training, flexibility, and other competitive benefits – these are some of the many reasons why we are one of Canada’s Top Employers, Canada’s Best Diversity Employers, Canada’s Greenest Employers & Canada’s Top Employers for Young People.
If you are unsure whether your experience matches every requirement above, we encourage you to apply anyway. We are looking for varied perspectives which include diverse experiences that we can add to our team.
We have a long-standing focus on diversity, equity and inclusion because we know it will make our company a better place to work and shop. We are committed to creating accessible environments for our colleagues, candidates and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.
Please Note:
Candidates who are 18 years or older are required to complete a criminal background check. Details will be provided through the application process.
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